Technology Stack
Comprehensive inventory of tools, platforms, and systems used across AIVC operations.
Governance Principles
AI Tool Portfolio
- Strategic necessity: Maintain diverse AI tools and ensure cutting-edge capabilities as part of our USP
- Active evaluation: Continuously assess new AI capabilities
- Cost vs. value: Balance portfolio breadth with budget constraints
Multi-Admin Structure
- Requirement: Minimum 2 admins for all business-critical tools (redundancy)
- Purpose: Create continuity when people leave/vacation
- Group emails: Format:
[function]@rcvc.com (e.g., github@rcvc.com, vercel@rcvc.com)
- Broader access: Trusted team members on low-risk platforms
Cost-Conscious Monitoring
- Quarterly review: Cancel unused subscriptions
- Usage tracking: Monitor adoption and ROI
- Right-sizing: Adjust licenses based on actual usage
Non-Proliferation of Tools
- Before proposing a new tool: Verify existing tools cannot meet the need
- Evaluation criterion: Clear differentiation from existing stack required
- Quarterly review: Identify and eliminate redundant tools
Status Legend
| Status |
Icon |
Description |
| In Use |
 |
Actively deployed and in use |
| Evaluating |
 |
Under evaluation or trial |
| Partial Use |
 |
Limited or inconsistent adoption |
| Phase Out |
 |
Scheduled for deprecation |
| To Acquire |
|
Approved for procurement |
Business, Commercial & Project Management
| Tool |
Status |
Cost |
Priority |
Criticality |
| Zoom Workplace |
In Use |
Medium ($15-20/user) |
High |
High |
| Google Meet |
Unused |
Included |
Low |
Low |
| Krisp |
In Use |
Low-Med ($12-15/user) |
High |
Med-High |
| Granola |
Evaluating |
Low-Medium |
Medium |
TBD |
Zoom Workplace
Category: Voice/Video - Primary calling and conferencing
| Attribute |
Details |
| Adoption |
Full team |
| Admin |
TBD, meetings@rcvc.com (min 2 admins) |
| Integrations |
Krisp, Granola, Zapier, Attio |
| Alternative |
Google Meet (unused) |
| Next Actions |
Set up admin structure |
| Notes |
Industry standard platform |
Google Meet
Category: Voice/Video - Included video conferencing
| Attribute |
Details |
| Adoption |
None |
| Admin |
Part of G-Suite, G-Suite admin |
| Integrations |
G-Suite ecosystem |
| Alternative |
Zoom |
| Next Actions |
Assess if needed |
| Notes |
Redundant with Zoom |
Krisp
Category: Meeting Intelligence - Recording, tagging, summarization, automated upload
| Attribute |
Details |
| Adoption |
Active users |
| Admin |
TBD, Single admin OK |
| Integrations |
Zoom, Zapier, Attio |
| Alternative |
Granola |
| Next Actions |
Connect to Attio via Zapier |
| Notes |
Automated meeting workflows |
Granola
Category: Meeting Notes - AI-powered meeting notes and transcription
| Attribute |
Details |
| Adoption |
Evaluation |
| Admin |
TBD |
| Integrations |
Meeting platforms |
| Alternative |
Krisp |
| Next Actions |
Complete evaluation vs. Krisp |
| Notes |
Potential overlap - non-proliferation check |
Project & Sprint Management
| Tool |
Status |
Cost |
Priority |
Criticality |
| Asana |
In Use |
Medium |
High |
High |
| Motion |
Evaluating |
Medium |
Low-Medium |
TBD |
| Linear |
Under Review |
Medium |
Medium |
Medium |
| Notion |
Partial Use |
Medium |
Medium |
Medium |
Asana
Category: Project Mgmt - Sprint management, task tracking, coordination
| Attribute |
Details |
| Adoption |
Full team |
| Admin |
TBD, projects@rcvc.com (min 2 admins) |
| Integrations |
Attio (explore), Meeting tools |
| Alternative |
Notion (unused), Linear |
| Next Actions |
Investigate Linear consolidation, Attio integration |
| Notes |
Primary PM tool |
Motion
Category: AI Scheduling - AI-powered calendar and task scheduling
| Attribute |
Details |
| Adoption |
Evaluation |
| Admin |
TBD |
| Integrations |
Calendar systems |
| Alternative |
Asana, calendars |
| Next Actions |
Assess vs. Asana; define use case |
| Notes |
Productivity enhancement potential |
Linear
Category: Sprint Mgmt - Engineering sprint tracking
| Attribute |
Details |
| Adoption |
Engineering |
| Admin |
TBD (min 2 admins) |
| Integrations |
GitHub, dev tools |
| Alternative |
Asana |
| Next Actions |
Consolidate with Asana? |
| Notes |
Non-proliferation evaluation |
Notion
Category: Documentation - Product, engineering, project notation
| Attribute |
Details |
| Adoption |
Limited |
| Admin |
TBD, Multiple admins |
| Integrations |
Various |
| Alternative |
Asana, SharePoint |
| Next Actions |
Define clear use cases |
| Notes |
Avoid overlap with Asana/SharePoint |
Customer Relationship Management & Sales Intelligence
| Tool |
Status |
Cost |
Priority |
Criticality |
| Attio CRM |
In Use |
Medium |
High |
High |
| Clay |
Evaluating |
Medium-High |
Medium |
TBD |
Attio CRM
Category: CRM - Customer relationship management, engagement tracking
| Attribute |
Details |
| Adoption |
Sales/BD team |
| Admin |
TBD, crm@rcvc.com (min 2 admins) |
| Integrations |
Krisp (Zapier), Asana, Meeting tools, Clay |
| Alternative |
Notion (unused) |
| Next Actions |
Connect to Asana; verify Krisp integration |
| Notes |
Modern, flexible CRM |
Clay
Category: Data Enrichment - Lead enrichment, data automation, CRM enhancement
| Attribute |
Details |
| Adoption |
Evaluation |
| Admin |
TBD |
| Integrations |
Attio, APIs |
| Alternative |
Manual research |
| Next Actions |
Assess integration with Attio; ROI analysis |
| Notes |
Sales automation and intelligence |
Talent & Freelance Management
| Tool |
Status |
Cost |
Priority |
Criticality |
| Upwork |
In Use |
Low-Med (% fee) |
Medium |
Medium |
Upwork
Category: Freelance Platform - Sourcing and managing freelance talent
| Attribute |
Details |
| Adoption |
As needed |
| Admin |
TBD, Single admin OK |
| Integrations |
Payment, project mgmt |
| Alternative |
Other freelance platforms |
| Next Actions |
Document best practices for engagement |
| Notes |
Flexible talent access |
| Tool |
Status |
Cost |
Priority |
Criticality |
| Microsoft SharePoint |
In Use |
Medium-High |
High |
High |
| Google Documents |
Unused |
Included |
Low |
Low |
| Efficient Elements |
To Acquire |
Low-Medium |
Medium |
Medium |
| TeamSlide |
Evaluating |
TBD |
Low-Medium |
TBD |
| NX PowerLite Desktop |
In Use |
Low |
Low |
Low-Medium |
Microsoft SharePoint
Category: Document Storage - Core document storage and collaboration
| Attribute |
Details |
| Adoption |
Full team |
| Admin |
TBD, M365 integrated (min 2 admins) |
| Integrations |
M365 suite |
| Alternative |
Google Docs (unused) |
| Next Actions |
Maintain AIVC Knowledge Hub structure |
| Notes |
Core repository, naming: [YYYYMMDD]... |
Google Documents
Category: Document Storage - Cloud document collaboration
| Attribute |
Details |
| Adoption |
None |
| Admin |
Part of G-Suite, G-Suite admin |
| Integrations |
G-Suite |
| Alternative |
SharePoint |
| Next Actions |
Minimize use |
| Notes |
Redundant with SharePoint |
Efficient Elements
Category: PPT Enhancement - Accelerate business deck and stakeholder presentation creation
| Attribute |
Details |
| Adoption |
Pending |
| Admin |
TBD, Single admin OK |
| Integrations |
PowerPoint |
| Alternative |
None |
| Next Actions |
Procure and deploy |
| Notes |
Presentation productivity |
TeamSlide
Category: PPT Management - Slide library and template management
| Attribute |
Details |
| Adoption |
Evaluation |
| Admin |
TBD |
| Integrations |
PowerPoint, SharePoint |
| Alternative |
Manual slide management |
| Next Actions |
Assess need and ROI |
| Notes |
Presentation asset management |
NX PowerLite Desktop
Category: File Optimization - Compress and optimize PPT, images, PDFs
| Attribute |
Details |
| Adoption |
As needed |
| Admin |
TBD, Individual use |
| Integrations |
Desktop, file systems |
| Alternative |
Manual compression |
| Next Actions |
Monitor usage and value |
| Notes |
File size optimization |
Productivity & Workspace Suites
| Tool |
Status |
Cost |
Priority |
Criticality |
| Microsoft 365 |
In Use |
Medium-High |
High |
Critical |
| Google Workspace |
In Use |
Medium |
Medium |
Med-High |
| Microsoft Copilot |
Evaluating |
Varies |
Medium |
TBD |
Microsoft 365
Category: Productivity Suite - Core productivity: Office apps, SharePoint, Teams, email
| Attribute |
Details |
| Adoption |
Full team |
| Admin |
TBD, M365 governance (min 2 admins) |
| Integrations |
All business systems |
| Alternative |
G-Suite |
| Next Actions |
Ensure proper licensing and governance |
| Notes |
Foundation platform |
Google Workspace
Category: Productivity Suite - Email, calendar, some collaboration
| Attribute |
Details |
| Adoption |
Full team (email/calendar) |
| Admin |
TBD (min 2 admins) |
| Integrations |
Various |
| Alternative |
Microsoft 365 |
| Next Actions |
Clarify M365 vs. G-Suite strategy |
| Notes |
Redundancy with M365 to address |
Microsoft Copilot
Category: AI Assistant - M365-integrated AI assistance and automation
| Attribute |
Details |
| Adoption |
Evaluation |
| Admin |
TBD, Engineering teams |
| Integrations |
M365 ecosystem |
| Alternative |
Sana, OpenAI, various AI tools |
| Next Actions |
Engineering to define role and scope |
| Notes |
M365-native AI option |
Research & Design
| Tool |
Status |
Cost |
Priority |
Criticality |
| Figma |
In Use |
Medium |
High |
High |
| Microsoft Whiteboard |
Unused |
Included |
Low |
Low |
Figma
Category: Design & Workshops - Product design, workshops, ideation, workflow design
| Attribute |
Details |
| Adoption |
Design/Product |
| Admin |
TBD, design@rcvc.com (min 2 admins) |
| Integrations |
Design-to-dev tools |
| Alternative |
MS Whiteboard (unused) |
| Next Actions |
Ensure team access and file org |
| Notes |
Multi-purpose: design, workflow, workshops |
Microsoft Whiteboard
Category: Collaboration - Digital whiteboarding
| Attribute |
Details |
| Adoption |
None |
| Admin |
Part of M365, M365 admin |
| Integrations |
M365 |
| Alternative |
Figma |
| Next Actions |
Assess for specific workshop needs |
| Notes |
Figma covers most cases |
| Tool |
Status |
Cost |
Priority |
Criticality |
| Sana AI |
In Use |
Medium-High |
Medium |
Medium |
| Stack-AI |
Evaluating |
TBD |
Low-Medium |
TBD |
| OpenAI Enterprise |
In Use |
Medium-High |
High |
High |
Sana AI
Category: AI Search & Synthesis - Custom agent for research, summarization, knowledge extraction
| Attribute |
Details |
| Adoption |
Specific users |
| Admin |
TBD (min 2 admins) |
| Integrations |
Document repos, secure access |
| Alternative |
Copilot, OpenAI |
| Next Actions |
Monitor usage, ROI; compare with Copilot |
| Notes |
Secure, context-aware AI |
Stack-AI
Category: AI Workflow Builder - No-code AI workflow and agent builder
| Attribute |
Details |
| Adoption |
Evaluation |
| Admin |
TBD |
| Integrations |
APIs, data sources |
| Alternative |
Custom development, Zapier |
| Next Actions |
Assess use cases and vs. alternatives |
| Notes |
AI workflow automation |
OpenAI Enterprise
Category: AI Platform - Enterprise AI access (ChatGPT, API) for development and research
| Attribute |
Details |
| Adoption |
Dev/Research |
| Admin |
TBD, ai@rcvc.com (min 2 admins) |
| Integrations |
Development tools, APIs |
| Alternative |
Anthropic (Claude), open source |
| Next Actions |
Monitor usage and costs; maintain AI tool portfolio |
| Notes |
AI expert positioning requirement |
Product & Engineering
Source Control & Code Management
| Tool |
Status |
Cost |
Priority |
Criticality |
| GitHub Enterprise |
In Use |
Medium-High |
CRITICAL |
Critical |
| Individual GitHub |
Phase Out |
Free-Low |
High |
High (current) |
GitHub Enterprise
Category: Source Control - Centralized source control standard, repository libraries
| Attribute |
Details |
| Adoption |
Transitioning |
| Admin |
TBD, github@rcvc.com (min 2 admins) |
| Integrations |
Vercel, Railway, CI/CD |
| Alternative |
Individual accounts (current) |
| Next Actions |
Deploy instance for AIVC; establish per-project repos |
| Notes |
Centralization required |
Individual GitHub
Category: Source Control - Current decentralized code storage
| Attribute |
Details |
| Adoption |
Active |
| Admin |
Various, N/A |
| Integrations |
Various |
| Alternative |
GitHub Enterprise |
| Next Actions |
Migrate to Enterprise |
| Notes |
Governance risk - centralize ASAP |
| Tool |
Status |
Cost |
Priority |
Criticality |
| Vercel |
In Use |
Low-Medium |
High |
High |
| Railway |
In Use |
Low-Medium |
High |
High |
| Supabase/Neon |
In Use |
Low-Medium |
High |
High |
| BaseDash |
Evaluating |
TBD |
Low-Medium |
TBD |
Vercel
Category: Frontend Deployment - Frontend deployment standard (internal POCs)
| Attribute |
Details |
| Adoption |
Active |
| Admin |
TBD, vercel@rcvc.com (min 2 admins) |
| Integrations |
GitHub, frontend frameworks |
| Alternative |
None for this tier |
| Next Actions |
Setup team access and best practices |
| Notes |
Two-tiered approach: internal POCs |
Railway
Category: Backend Services - Backend services standard (internal POCs)
| Attribute |
Details |
| Adoption |
Active |
| Admin |
TBD, railway@rcvc.com (min 2 admins) |
| Integrations |
GitHub, databases, APIs |
| Alternative |
None for this tier |
| Next Actions |
Setup team access and best practices |
| Notes |
Two-tiered approach: internal POCs |
Supabase/Neon
Category: Database - Serverless Postgres database standard
| Attribute |
Details |
| Adoption |
Active |
| Admin |
TBD, database@rcvc.com (min 2 admins) |
| Integrations |
Backend services, APIs |
| Alternative |
None - Postgres only |
| Next Actions |
Consider Postgres-only standard |
| Notes |
No SQL/NoSQL mixing allowed |
BaseDash
Category: Database Admin UI - Internal database admin interface and tool builder
| Attribute |
Details |
| Adoption |
Evaluation |
| Admin |
TBD |
| Integrations |
Databases (Postgres, MySQL, etc.) |
| Alternative |
Custom admin panels |
| Next Actions |
Assess for internal tools; security review |
| Notes |
Rapid internal tool development |
Cost Tier Definitions
| Tier |
Monthly Cost Range |
Examples |
| Low |
$0-50/user OR $0-500 total |
Individual tools, basic SaaS |
| Low-Medium |
$50-150/user OR $500-2K total |
Standard SaaS tools |
| Medium |
$150-300/user OR $2K-5K total |
Professional tier tools |
| Medium-High |
$300-500/user OR $5K-10K total |
Enterprise-lite tools |
| High |
$500+/user OR $10K+ total |
Enterprise platforms |